IT asset manažment - effective management of IT assets
State and public administration organizations spend considerable funds on the purchase of hardware and software licenses in order to use software applications or information systems. It is a common practice that their effective management is subsequently not given enough attention, thus losing insight into their actual use. Especially with SW licenses, the usual situation is that organizations either pay for licenses they do not need, or they have a lack of licenses, which leads to non-compliance with the license conditions of the SW manufacturer. Such a situation creates conditions for inefficient management of IT assets. These problems are addressed by IT Asset Management.
Everyone knows Excel, but it's no longer sufficient for managing software assets. The state has therefore piloted the deployment of one of the three highest-rated tools according to Gartner, as an off-the-shelf solution in the government cloud. The project promises savings, order in licensing, and better cyber hygiene across agencies. The Ministry of Investments deployed a central software asset management solution in the public part of the government cloud (SK cloud), within three months of the contract taking effect. The tool determines what is installed, what is used, and what the organization owns, and compares it with purchasing documents – that is, it monitors license compliance, with its outputs recognized by vendors as audit-grade. It recognizes more than 700 000 unique software codes and has over 100 ready-made connectors for common services (from clouds to service tools). 12 organizations of various sizes are involved in the pilot, and licenses are being purchased gradually according to actual need. The result is rapid adoption, unified management, and room to optimize both costs and support.From Excel to a system in the government cloud
Tomáš Belavý
